Planning for Accessible Events

Event Planning for Accessibility

Making an event accessible is easier if you plan with access in mind.  The following information will help you plan for and provide for accommodations that will make your event accessible to people with disabilities.

Put a standard accessibility statement on all publicity regarding the event, such as the following: “UC Davis is committed to making its programs accessible to persons with disabilities.  If you need an accommodation to participate in this event because of a disability, please contact _____ at least two weeks prior to the program with information regarding the requested accommodation.”

  • Schedule events in wheelchair accessible buildings and rooms.  Make sure accessible restrooms are available and that there are no obstacles blocking the path of travel to the building, room, or restrooms.
  • If a sign language interpreter will be needed, make arrangements in advance.  Click here for a list of sign language interpreters.
  • Provide seating toward the front of the event for attendees who are utilizing sign language interpreters or real-time captioning services.
  • Contact ____ if assistive listening devices will be necessary.
  • Consider in advance how to provide alternative media and/or materials for visually impaired attendees who may request it.